Exhibitor Logistics

The 2023 MUSE Inspire Conference will be held near Denver, Colorado, Wednesday June 7 through Saturday June 10, 2023. Join us at the stunning Gaylord Rockies Resort & Convention Center to engage prospective customers in MUSE's vibrant exhibit hall.

This Exhibitor Logistics page is a valuable tool to help prepare for the conference. Find the latest updates, download important documents and order forms, register your booth staff, register for MUSEO, add your exhibitor listing and purchase upgrades, connect with Freeman (for exhibitor services), and check the schedule for dates and times. 

Maximize your exhibiting experience at the 2023 MUSE Inspire Conference ...

Download the Exhibitor Prospectus
Exhibit Hall Dates and Times
Purchase Booth - Booth Sales (based on Priority Points) begins January 26
Register your booth staff (based on the size of booth you purchase; some booth staff are included). You will not be able to register any booth staff until your booth has been purchased. 
Registration fees and deadlines
Register to play MUSEO (Deadline May 5, 2023)
Manage your Exhibitor Directory Listing
Freeman Exhibitor Kit - Order carpet, furniture, etc.
Order AV, IT, electrical and Food & Beverage
Order Lead Retrieval
Make Hotel Reservations
Demonstrate your product! Purchase a Product Showcase session
(deadline April 14, 2023; $995 fee)

Get Feedback on your product! Purchase a Focus Group session
(deadline April 14, 2023; $695 fee)

Download Marketing supports for your email and website to highlight your attendance at the conference
Review the Exhibitor Timeline to make sure you don't miss anything
Do you have a client or customer who is not a MUSE member? They may be eligible to attend for free. Review the Guest Pass opportunity
Promote Your Booth Giveaway
Review the Sponsorship Catalog to make a big splash with additional marketing!
Review the IAEE Guidelines for booth size and design

MUSE 140_225

MUSE 157_225

MUSE 158_225

MUSE 179_225

MUSE 226_225



Booth Sales

  • Only active MUSE Commercial Members can purchase booths.
  • To renew your membership. log into the website, click on you name at the top of the screen. On the MY MUSE page, click on RENEW MY COMPANY MEMBERSHIP and follow the onscreen instructions to pay by credit card.
  • Booth assignments are based on the order in which booths are purchased. MUSE cannot reserve or hold a booth space without full payment. 
  • Booth carpet, furniture, electrical, etc. must be secured by the exhibitor. Check the Freeman Exhibitor Kit to order. Wireless internet in the exhibit hall and convention center is included in your booth purchase.


Date and Time for Booth Sales

  • Time slots to select booths are based on the Priority Points System. The times are assigned based on the greatest number of points. On your company date and time, you will have access to the Exhibit Hall sales floor to purchase your booth.
  • Your purchase must be completed within 30 minutes or your desired booth will be released and other members may purchase it.
  • The contact information given on the form should be for the person responsible for the logistics for this event, not the onsite contact's information.

 

View the Exhibit Hall Show Floor

  • Below is a "View Only" version of the exhibit hall floor.
  • MUSE does not allow end caps. Multiple booths must be selected in a linear (vertical) line. You may not select two end booths that back up to one another horizontally.
  • Do you wish to create a larger booth space? Let us know and we will work to satisfy your request. Contact michele@museweb.org.

 

 

 
Booth Size, Price, Badges and Priority Points

 

 Booth Size  Price  Badges Included  Priority Points 
10 x 10 Linear  $3,995  2  3.9
10 x 10 Corner  $4,495  2  4.5
 10 x 20 Linear  $8,595   4 8.6
 20 x 20 Island $14,995  5  14.9



Additional Booth Staff Registration Fees

  • Purchasing a booth does NOT register any booth staff for the conference. 
  • Commercial Members must purchase a booth before they can register their attendees or booth staff for the conference. Once your booth has been purchased, the Registration Form will be activated and allow staff to register.
  • There are a number of complimentary booth staff badges included with the purchase of a booth. The size of the booth determines how many attendee registrations are included. The Registration Form will show you how many booth staff registrations are included with your booth purchase.

  

   March 11 - June 6, 2023      On Site
MUSE Members - Full Conference            $865         $1,195  
MUSE Members - Daily Rate            $595         $895

 

Exhibitor Timeline of Important Dates

January 27 Booth Sales begin - based on Priority Points
March 10 Deadline to submit Educational Presentations
March 10 Early Bird Registration for Additional Booth Personnel Ends
April 14 Deadline to submit Product Showcase sessions
April 30 Last day before Registration Rates Increase

 

Exhibit Hall Dates and Times

Wednesday June 7, 2023  
8:00 am - 7:00 pm Exhibitor Move-in
Thursday June 8, 2023  
9:30 am - 6:00 pm Open
12:00 pm - 1:15 pm Lunch
4:30 pm - 6:00 pm Welcome Reception
Friday, June 9, 2023  
 7:30 am - 5:00 pm Open
 7:30 am - 9:30 am Breakfast
12:00 pm - 1:30 pm Lunch
3:00 pm - 5:00 pm Open
5:00 pm - 9:00 pm Exhibitor Move Out

 

Guest Pass

 
MUSE offers exhibiting Commercial Members Exhibitors the opportunity to acquire guest passes for their non-MUSE member customers. In addition, MUSE is offering 3 priority points if the guest's hospital joins MUSE within 12 months of attending the conference.

  • Only non-MUSE member MEDITECH hospitals, or a non-MEDITECH hospital that is considering purchasing MEDITECH within the next twelve months, are eligible for this program. A non-MUSE member facility that has been a MUSE member previously is eligible if they have not had an active MUSE membership for 24 months.  
  • Non-MUSE member hospitals are only eligible for guest passes for one event.
  • The host Commercial Member Exhibitor can apply for up to two guest passes per hospital. The hospital must either become a MUSE member or pay the non-member registration fees to attend any future events.
  • The guest attendee must be any employee of the guest hospital; consultants or contractors are not eligible to attend the conference under this initiative.
  • If the guest hospital joins MUSE within 12 months of attending the MUSE Conference, then the Commercial Member is eligible for 3 priority points.
  • A Commercial Member who convenes any of the guidelines may be subject to a penalty of up to 4 Priority Points and will not be eligible to purchase guest passes for future events.

Send your request for a Guest Pass to michele@museweb.org


Marketing Support

In order to help support your marketing efforts, MUSE has developed signature attachment and web ads for you to use in your emails and on your website. The graphics allow you to add your booth number - and it can be linked back to conference web page. Click on the image below to download a Photoshop file you can add your booth number to.

 

2022 Web AdDownload Photoshop file   2023 Signature adDownload Photoshop file

 

                                                                                                 


MUSEO

MUSEO? What’s that? MUSEO – like a “Bingo Lottery” – uses a game card to allow conference attendees to collect stickers and win prizes. 

Each attendee is issued a game card. Each game card has a square with the name of each participating exhibitor. When attendees visit an exhibitor’s booth, they can receive a sticker to place on the appropriate square of their MUSEO game card (stickers are supplied). Attendees with completed game cards are eligible to win donated prizes.

For those exhibitors who wish to participate there is no fee, however you must donate a prize worth $100 US or more. Registration to participate in MUSEO is done in the Exhibitor Services Center. The deadline to register to participating in MUSEO is May 5, 2023.

Recognition is given to the donor as the prize is presented. This is a proven method of increasing your traffic and exposure at this conference!

Bring your gift to the conference. You muse have your $100 gift delivered to the MUSE registration desk by 4:00 pm on Wednesday June 8, 2023. Please attach a business card.

If your organization commits to MUSEO and does not provide a gift by the time indicated above, a $100 gift will be purchased on your behalf and your company will be invoiced $100 for the gift and an additional $100 processing fee.

After you purchase your booth, your booth manager will receive an email with details on how to log in to for MUSEO.

Participate in MUSEO


Manage Your Exhibitor Listing

Complete your directory listing to ensure the conference attendees know about you!

Enhance your listing by upgrading  - see the options below!

After you purchase your booth, your booth manager will receive an email with details on how to log in to manage your Exhibitor Listing.

If you have lost or forgotten your booth number to manage your Exhibitor Listing, please contact michele@museweb.org.

View the Exhibitor Directory

Manage and/or Upgrade Your Exhibitor Listing

  

UPGRADE TO ENHANCED
LISTING $225
  UPGRADE TO
STANDARD LISTING $150
  FREE BASIC LISTING
INCLUDED
  Company name   Company name     Company name
  Address   Address    Address
  Phone number    Phone number     Phone number 
  Contact Name    Contact Name    Contact Name
  1OO word company description    50 word company description    20 word company description
  1 category listing    1 category listing    1 category listing
   Contact email address    Contact email address    
   Website address    Website address    
   Company Logo    Company Logo    
  Up to 3 pieces marketing collateral        

 

 

 

Promote Your Prize Giveaway

Do you have a prize draw at your booth? MUSE will advertise your prize draws. Send your details to michele@museweb.org by May 1

 

Booth Refund Policy

The refund policy, as per the MUSE Commercial Member Rules and Regulations, is as follows: 

  • Requests for refunds must be submitted in writing. Send your request to michele@museweb.org.
  • 90% of payment submitted will be refunded up to 70 days in advance of the start of the event.
  • 50% of payment submitted will be refunded up to 46 days in advance of the start of the event.
  • Requests received 45 days or less from the start of the event will not be eligible for a refund